Projects Manager

Muscat, Oman

Role Purpose

Projects Manager at EJAZ® CREATIVE STUDIO is responsible for planning and overseeing projects to ensure they are completed in a timely fashion and within budget. In addition, designating project resources, preparing budgets, monitoring progress, and keeping stakeholders informed the entire way. This is all done within the confines of a company's goals and vision. This involves coordination of multiple projects simultaneously and the ability to provide accurate and detailed instructions in both verbal and written form. Working behind the Procurement/Sales team it will also be the responsibility of the Projects Manager to compile and administer each account and/or document, including preparing for invoicing, and managing other client or service provider enquiries.

Key Accountabilities

  • Acts as the first approval on all required project administrative documents to include but not limited to the following; Purchase Orders, Deliveries, Subcontracts, Time Sheets, Equipment/Consumable logs, Progress Reports, Safety Reports, Issues and Returns. Proactively endeavour to continue the development of the company brand consistent with leadership mandates.
  • Strategizes and participates with team members in the negotiation, coordination and preparation of various development-related contracts, obtaining legal reviews as needed to minimise risk to the company and to secure project financing. 
  • Provide technical direction during the negotiation of the procurement proses of any goods and/ or services required for the delivery of the project.
  • Research existing, new and proposed legislation affecting specific project operations; interpret legislative updates and inform appropriate project team members of changes in legal requirements; identify necessary updating policies and procedures.
  • Oversees the design and fit out teams and other consultants at the time of project implementation process to ensure adherence to project budget and schedule, cost containment and quality control. Resolves related problems and concerns. 
  • Prepares and presents progress reports to supervisor, senior team, board of directors and others as requested.
  • Communicate and document all conversations related to the projects in accordance with company standard operating procedures. This specifically includes any verbal directive or conversation with the client or their direct representatives.
  • Develop project specifications, project plan baseline including scope, key activities, deliverables, resource requirements, milestones, and deadlines.
  • Manage and monitor project budgets and variations and ensure efficient communication on financial issues with all collaborating partners. 
  • Ensure projects are managed within budgetary limits through working with finance and operations staff to track costs against agreed budgets and process invoices, produce cost statements and audit projects reports.
  • Evaluates the feasibility of potential development opportunities; conceptualises a development program in concert with organisational mission and goals and makes recommendations to supervisor and senior team.

Key Performance Indicators

  • Resources Utilisation
  • Budget Variance 
  • Customer Complaints
  • Return On Investment
  • Project Schedule Variance
  • Return On Investment of Outsourcing
  • Processes and Procedures Developed

Core Competencies

  • Influencing and Relationship Building: proactively builds productive relationships with internal and external partners; presents robust and convincing arguments in the face of challenge while remaining respectful of others' views; negotiates effectively to agree realistic outcomes. 
  • Planning and Organising: plans, schedules, prioritises and allocates work effectively; delivers to multiple and challenging deadlines; monitors progress against plans using project management techniques or other recognised methods such as Agile. 
  • Continuous Improvement: identifies opportunities for continuous improvement; shows commitment to own professional development; demonstrates enthusiasm, willingness and ability to learn new skills. Creates momentum and excitement around initiatives and new approaches. 
  • Initiative and Problem Solving: identifies problems, provides / facilitates the creation of options and recommendations and uses initiative to drive solutions; identifies and manages risk. 

Professional Qualifications

  • 3+ years prior experience in projects management
  • Certified Associate in Project Management (CAPM)
  • Project Management Professional (PMP)
  • Agile Certified Practitioner (ACP)

Preference 

  • Omani nationality